How Heavy Highway Teams Use OnStation Licenses: A Practical Guide to Getting Set Up
One of the most common questions we get from contractors and CEI firms in the civil construction and heavy highway space is: “What does your pricing look like—and how do I know what licenses my team actually needs?”
We get it. No one wants to overpay, underbuy, or guess when it comes to setting up software for their crews. That’s why we created this simple breakdown of OnStation’s license types, how they’re used in the field, and how other teams—just like yours—are setting things up to get the most value.
Let’s dive in.
📍 Locate License
Who it’s for:
Field personnel who need to find their location quickly and accurately on a project map.
What it does:
The Locate license enables our core location functionality—like station finder, CAD plan design details, and map navigation. Users can view key project data like stationing, design overlays, and project plans to stay informed in the field. Locate licenses also support Active Worksite™, our real-time location awareness tool that helps keep your whole crew safe. It’s ideal for individuals who just need to know where they are, but don’t need to capture or document data.
Common roles:
Equipment operators
Flaggers
Support staff
Truck drivers
Anyone issued PPE who needs basic project visibility
📸 Capture License
Who it’s for:
Field crews who not only need to know where they are—but also need to record and share what’s happening on the jobsite.
What it does:
This license includes everything in Locate, plus the ability to drop flags, take geo-tagged photos, complete digital forms, and collaborate with team members in the app. Most OnStation users fall into this bucket.
Common roles:
Inspectors
Foremen
Superintendents
CEI staff
Survey crews
Subcontractors capturing documentation
Quality control / materials testers
📊 Data License
Who it’s for:
Team members who manage people, projects, and data—often the bridge between the field and the office.
What it does:
In addition to full app access, Data license holders get entry to the OnStation Portal, where they can manage team setup, upload projects, organize tags/PLIs, and export data for reporting, billing, or project wrap-up.
This is ideal for anyone supporting project tracking, reporting, or preparing for project turnover (sometimes referred to as closeout, final billing, or job wrap).
Common roles:
Project Managers
Project Engineers
Traffic Control Managers
Estimators
Admins responsible for billing
DOT liaisons or office support staff
Company Owners
👷 How a 100-Person Crew Might Be Set Up
Here’s a basic example of how a 100-person team on a heavy highway project might structure their OnStation licenses:
This kind of setup gives your boots-on-the-ground team just what they need—without overbuying—while still making sure project managers and admins have access to the data and tools they need to keep everything moving.
💡 Final Thoughts
✅ Want to see what a license setup would look like for your team?
Contact someone from our team and we’ll walk you through it.
Choosing the right combination of OnStation licenses comes down to understanding your team’s workflow, job roles, and data needs. Our goal is to help ensure your team is equipped with the right access—whether that means finding locations, capturing field data, or managing the full project lifecycle.
Because no two teams are the same, our Account Executives build customized quotes to reflect your actual crew size, budget, and project scope. This helps you avoid overbuying, under-licensing, or missing out on functionality that could benefit your workflow.
We’re here to guide you through that process and make sure the license mix truly supports how your team works—both in the field and back in the office.